T & E Card Coverage & Use

The Travel & Entertainment (T & E) card covers almost all business travel-related expenses, including lodging, food and transportation. (We recommend that airline reservations be handled through the UCLA Direct Billing System to avoid the need for requesting reimbursement. Direct-billed charges do not appear on the T & E Card statement; they are charged directly to the University ledger account you specify when making the purchase through a PAC order.) UCLA employees are expected to use the T & E Card and related ATM cash advances only for travel and entertainment expenses that are related to University business and reimbursable under University policies.

The T & E Card is accepted worldwide and allows access to over 300,000 ATMs. It interfaces with the UCLA web-based expense management system, Express, eliminating the need for paper vouchers and speeding up the reimbursement process.

Note: Cash advances obtained through ATMs carry a 2.5% fee with a minimum of $2.

Obtaining a Travel & Entertainment Card

If you incur travel or entertainment expenses during the conduct of your business, you are eligible to obtain a T & E Card. Just click on the T & E Card application form under Related Information, print, complete the application and obtain the signature of your organization administrator. Submit the approved application to the UC Travel Center 10920 Wilshire Center, 5th Floor, Mail Code 143348 or fax to (310) 794-3509.