NEWMeal Reimbursement Policy During COVID-19

All nonessential University-related international and domestic travel is suspended until further notice. To request approval to engage in essential travel, faculty should obtain written approval from their Dean prior to the trip. Similarly, all staff must obtain written approval from their Dean, Vice Chancellor or Vice Provost prior to the trip. Students and guests traveling for UCLA business and using University funds must obtain a Dean's, Vice Chancellor’s or Vice Provost's written approval, as well. If booking through the UC Travel Center, please provide the approval to the agent at the time of booking.  Deans, Vice Chancellors, and Vice Provosts may approve their own travel if it is essential.

Accounts Payable Remote Operations in Response to COVID-19
Business & Finance Services Operations in Response to COVID-19
Travel Cancellations & Reimbursements FAQs Regarding COVID-19
Tracking COVID-19—Related Expenses


Policy Update effective oct. 15, 2017

The UC Office of the President (UCOP) recently announced new policy changes:

  • Meals & Incidental Expenses - New Limit of $62
  • Continental US Lodging Expenses - New Cap of $275 nightly rate

Policy Changes


The California Attorney General’s office has updated the list of states where state funds may NOT be used for travel. Idaho is the latest state, effective July 1, 2020.

There are now 12 states where AB 1887 prohibits the use of state funds to pay for travel to a state on the Attorney General’s list, except where one of the statutory exceptions applies. It does not affect travel that is paid for or reimbursed using non-state funds. 

  1. Alabama
  2. Idaho
  3. Iowa
  4. Kansas
  5. Kentucky
  6. Mississippi
  7. North Carolina
  8. Oklahoma
  9. South Carolina
  10. South Dakota
  11. Tennessee
  12. Texas

For more information see the official assembly bill and the FAQs.