The following is a list of allowable expenses for travel cash advances. Items with asterisks (*) are only available when normal purchasing procedures (PCard or requisition/LVO with payment by check, EFT or wire) cannot be followed. Any other item is a special request and will be considered on a case by case basis only.
- Local Services (in the host country, this could be one time payments or payments under local short term service agreements):
- Permits (for dig sites, local permits, survey permits, etc.)*
- Utilities for non-commercial subsistence (electricity, water, sewage, gas, telephone-land lines, and internet access)
- Shipping costs (from outside U.S. only)
- Equipment rentals*
- Copy services*
- Unskilled workers up to $20.00 per day (for all other workers and skilled labor, please see pre-hire worksheet)
- Local Equipment Purchases:
- Tents
- Tools (shovels, hammers, nails, saws, etc.), generators*, tables, and chairs
- Supplies:
- Cleaning supplies
- Paper
- Staplers and staples
- Dispensers and tape
- Packing and mailing supplies*
- Pens and pencils
- Painting supplies
- Toner
- Non-Commercial Facilities:
- Cabins
- House trailers
- Vans (sleeping vans)
- Field camping equipment
- Local Travel Costs:
- Airfare (foreign travel only, no U.S. segments)
- Taxi, shuttles, trains, bus, and car services (with driver, only for business, not for commuting)
- Per Diem:
- Long-term per diem
- Long-term meals & IE
- Miscellaneous:
- Conference registration fees*
- Excess baggage charges
- Entrance fees to museums, exhibits, and art shows
