Car Rental Contract Rates

Car Rental Contract Rates

February 19, 2014

The University has preferred agreements with three rental car agencies for travelers on University business. The agreements include the highest level of Loss Damage Waiver (LDW) and Liability insurance. Travelers or arrangers must book using the UCLA ID number to get the negotiated rate and decline all optional insurance. Cars may be booked through the UC Travel Center, online or via telephone direct to the rental agency. These rates may be obtained at any time subject to availability at the individual location. Personal use of these rates is allowed when extending an approved business trip rental. Only the days used for the business portion will be reimbursed and LDW and Liability insurance for personal days will not apply.

UC Employees and Students are restricted from renting 15 passenger vans from rental car agencies for business or class activities due to safety concerns. This is due to the National Highway Traffic Safety Administration's (NHTSA) determination that 15 passenger vans are unsafe in certain circumstances and more testing and studies are required. Our rental car companies will be directed to delete these vehicles from all University contracts until the National Highway Traffic Safety Administration has completed their investigations.


Hertz | NationalEnterprise | Dollar & Thrifty


Hertz

Hertz provides three-tier pricing:

  • A rate for domestic US rentals outside of California
  • A rate for California rentals originating at an airport
  • A rate for California rentals originating at a Hertz Local Edition location

All rates include Loss Damage Waiver (LDW) and Liability insurance when the corporate ID is used when reserving the vehicle. These rates apply to all University travelers while on business and can be extended for related personal travel. Insurance coverage is included for the entire trip, including the personal leg.

International rentals while traveling on UC business is subject to limited insurance and deductibles. 

Note: Rates are exclusive of taxes and fees. One way rental rates may vary and also incur a $.37 per mile one way charge.

To see current rates, please log into the Connexxus Portal by clicking the link under Related Information.

How to Reserve

To take advantage of the preferred rates, you may make a reservation using the Connexxus portal and use the UC Travel Center's online booking tool or speak with a travel agent by calling (310) 206-2639

Additional Benefits

Travelers are encouraged to join Hertz Gold Club, free of charge, to take full advantage of the benefits offered by Hertz. Membership in the Gold Club allows a traveler to go directly to a pre-assigned car and to drive the car from the lot; the paperwork will be in the car, and a driver's license will be requested upon exiting the lot.

If you are not a member of Hertz Gold Club, please log in to Connexxus website. If you are currently enrolled in the Hertz Gold Club, please update your profile at the Hertz website. You will need your Gold Number and current password (or you can request a new password). 

Back to Top

National

All rates include Loss Damage Waiver (LDW) and Liability insurance when the UCLA ID is used when reserving the vehicle. These rates apply to all University travelers while on business and can be extended for related personal travel. Insurance coverage is included for the entire trip, including the personal leg.

International rentals while traveling on UC business is subject to limited insurance and deductibles. 

Note: Rates are exclusive of taxes and fees. National will charge the local daily rate without any additional drop off charges for one-way rentals booked in the US Local Rate Zone.

National's Emerald Club membership is available to University employees free of charge. Just use the related link to apply. At selected locations, with the Emerald Club Aisle, you can bypass the counter and choose any car on this exclusive section of the lot when you reserve a midsize car.

To see current rates, please log into the Connexxus Portal by clicking the link under Related Information.

How to Reserve

To take advantage of the preferred rates, you may make a reservation using the Connexxus portal and use the UC Travel Center's online booking tool or speak with a travel agent by calling (310) 206-2639

Back to Top

Enterprise

All rates include Loss Damage Waiver (LDW) and Liability insurance when the UCLA ID  is used. These rates apply to all University travelers while on business.

International rentals while traveling on UC business is subject to limited insurance and deductibles. 

Note: Rates are exclusive of taxes and fees. One way rentals within CA also incur a $25.00 one way charge. One way rentals outside of CA, but within the same Metro City area also incur a $25.00 one way charge. All other one way rentals are subject to Enterprise's normal market driven fees.

To see current rates, please log into the Connexxus Portal by clicking the link under Related Information.

How to Reserve

To take advantage of the preferred rates, you may make a reservation using the Connexxus portal and use the UC Travel Center's online booking tool or speak with a travel agent by calling (310) 206-2639.

Back to Top

Dollar & Thrifty

  • Guaranteed Set Rates
  • No Underage or Additional Driver Fees or One-Day Mid-Week Surcharges
    (New York is the only One Rate Surcharge Area)
  • 100% Location Participation
  • Free Upgrade Coupons
To enroll in the Free Dollar Express Rental Program or the Free Thrifty Blue Chip Program, please log in to the Connexxus portal. 

Note: Reservations with Dollar /Thrifty are available only through a Connexxus agency and SWABIZ. Upgrade coupons valid through 30 June, 2015.

For more information, login to the Connexxus Portal at the link provided under Related Information.

UC Travel Services
Phone: (310) 206-2639 or (800) 235-UCLA (8252) | Fax: (310) 794-2703 | Mail Code: 143348
Email: travel@finance.ucla.edu

CST# 2046415-70

Travel Accounting
Email: travelacct@finance.ucla.edu | Fax: (310) 794-3509

Address
10920 Wilshire Boulevard, 5th Floor
Los Angeles, CA 90024-6541

Office Hours
Monday – Friday 8 a.m. to 5 p.m.
Saturday and Sunday Closed