� SIGN ON TO OASIS

ENTER AP00� (SEE� SCREEN SAMPLE BELOW)

UCLA-AIS�� OASIS�� MENU�� 01/12/01

�AISMENU�� 09:51:50

�� Use cursor to select application OR type Transaction ID: AP00

�� Student Information Systems�� (SIS )

�� Financial Systems�� (FS00)

�� Contract and Grant Information System�� (GC00)

�� Purchasing and Accounts Payable System�� (AP00)

�� Personnel/Payroll System�� (PPP )

�� Events System�� (EVM )

�� UCLA ID System�� (UIDS)

�� DACSS/ASAP Distributed Access Systems�� (DA01)

�� Report Distribution System�� (RDS )

�� Staffing List System�� (SLS )

�� Administrative Cashiering System�� (ACS )

�� IMPORTANT!! Before your password expires, visit our web site at

�� WWW.AIS.UCLA.EDU�� under 'What's New' you will find a link that

�� will take you to the NEW password enhancements information.

�F1 Help� F3 Exit

�

� AT THE BOTTOM OF THE SCREEN AFTER �NEXT TRANSACTION� ENTER �INV�

�� Purchasing and Accounts Payable (PAC)�� B26� / IIFEMNU

�01/12/2001 10:27�� MAIN MENU ��Page 01

�Position cursor by item and press the F11 function key.

�� _�� AP - Main Menu�� (AP160)

�� _�� AP - Phase 3 Invoices� (AP220)

�� _�� Campus Inquiry�� (AP710)

�� _�� Fund Inquiry�� (AP720)

�� _�� Queue Processing�� (AP800)

�� _

��

�Message:

�Next Transaction: INV Status:

�F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F11=Select, F12=Main Menu

� ENTER THE VCK# FOR VENDOR NUMBER & THE TICKET# FOR INVOICE NUMBER (see below)
ENTER �Y� AFTER �Inv. Line Item(s)�

�� Purchasing and Accounts Payable (PAC)�� INV/UCAPINV

�01/12/2001� 10:36�� Invoice Detail Inquiry�� Page�� 01

�*** Enter Invoice Number ***

�Vendor Number...: 096391 004_

�Invoice Number..: 2736005039

*** Enter PAC Order Number ***

�PAC Order Number: ____ _ _____

�*** Selection Criteria (N/Y)� Default is 'Y' ***

�� Inv. Header(s).....: _�� Invoice Postings...: _�� One-Time Payee.....: _

�� Inv. Line Item(s)..: Y�� Payment(s) History.: _�� Mismatch Conditions: _

�� Invoice FAU(s).....: _

�******************************************************************************

�**�� Enter Invoice Number or PAC Order Number to display Invoice Detail�� **

�******************************************************************************

�Messages:

�Next Transaction: INV Status:

�F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F5=Hold, F11=Select, F12=Main Menu

You will need to know the Ticket Number and the VCK# to perform the lookup.� Your General Ledger entries will provide the Vendor Short Name (the first 10 characters) followed by the Ticket Number in the Description column.� The table below will assist you in determining the appropriate VCK#.

Descriptions for current transactions beginning with AMEREXPRES are for State Fares and should be looked up using VCK# 096391 004.�

Descriptions for transactions beginning with GECAPTLDBS are for regular fares and should be looked up using VCK# 090311 012.� Please note that this is NOT the same VCK# that your PAC Orders are written to, but a separate VCK# used for payment processing only to accommodate electronic funds transfer.� There is a brief interval where �5476090001� may be displayed as the Vendor Short Name for this type.

Vendor Numbers
TYPE	VCK#	SHORT NAME
State Fares	096391 004	AMEREXPRES
Regular Fares	090311 012	GECAPTLDBS (or 5476090001)

FOR TICKETS ISSUED THROUGH PAC, THE DESCRIPTION ENTERED WHEN THE PAC ORDER WAS CREATED WILL SHOW ON THE DESCRIPTION LINE, EXCEPT WHEN MULTIPLE TICKETS ARE CHARGED TO A SINGLE LINE ITEM.� FOR MULTIPLE TICKETS ON ONE LINE ITEM, THE TRAVEL CENTER WILL ENTER THE TRAVELER�S NAME ON THE DESCRIPTION LINE FOR SINGLE EVENT PACs, AND WILL INCLUDE DATE OF TRAVEL AND ROUTING FOR MULTI-PURPOSE ORDERS.

IF THERE IS NO DESCRIPTION, OR THE INFORMATION IS INCOMPLETE, PLEASE CONTACT

FRANK MARK

UCLA TRAVEL CENTER

310-206-2639

fmark@finance.ucla.edu

Direct Billing Airline Ticket Lookup Procedures

� SIGN ON TO OASIS

Vendor Numbers