UCLA Travel Center

Home

UCLA

CFS

Express

	About UCLA Travel

	Corporate Card Info

	Direct Billing System

	Discounts & Contract Rates

	Express Help Desk

	Meeting and Event Planning

	Memos & Newsletters

	Policies & Procedures

	Service Fees

	Travel Resources

	UCOP Travelers

	Online Check-In

UCLA Travel Center Reservation Checklist

Here is a list of questions you may need to ask your travel counselor when making reservations.

Another helpful tool is our Reservation Request Form. By filling out this form and submitting it to the Travel Center, all of the information needed to make a complete reservation is included in your request.

Please have this information available before calling the UCLA Travel Center. We may be reached at (310) 206-2639, at travel@finance.ucla.edu, or by fax at (310) 794-2703.

Does the traveler have a profile on file with the UCLA Travel Center? If not, you will need to have information such as seat preference, frequent flyer information, form of payment, etc., readily available. Make sure that the traveler fills out a profile form for future trips.

Which airport is best? Let the counselor know if the traveler would like to leave out of LAX or one of our smaller outlying airports (Burbank, John Wayne, Ontario, etc.). Also inform the counselor if the traveler is willing to fly into alternative airports for the destination city, for example: Newark vs. JFK, as these factors could alter the fare.

Inform the travel counselor if the days/times on which the passenger is traveling are firmly fixed or if he/she has some flexibility. Once again, this information could make a difference in the fare.

Is the traveler willing to be flexible on carrier preference, non-stop flights, etc., in order to obtain the ABSOLUTE lowest fare? It is very important to let the counselor know about this.

Departure or arrival times... Be sure to inform the travel counselor which is more critical.

Will the passenger be traveling out of the country? Make sure to obtain all pertinent information from the travel counselor regarding passport and visa requirements.

For international reservations, inform the counselor as to whether or not the passenger is willing to purchase a ticket through a consolidator. Be sure to discuss the limitations this carries with the travel counselor.

Will the traveler need to book a hotel reservation? Indicate whether the traveler will be attending a conference and if he/she is entitled to a special rate. Is there a first and second choice for hotels?

Will the traveler need to book a car reservation? Determine how many people will be riding in the vehicle in order to reserve the appropriate size.

Will the car be picked up and/or dropped off at a location other than the airport?

Are any special services required for the traveler? Any special requirements associated with the trip should be noted. For example: booking a meeting room.