Changing Vendors on Completed Orders
On any PAC screen, type OSD in the "Next
Transaction" field and press Enter (see sample below).
Purchasing and Accounts Payable (PAC) P800 / IIFEMNU
05/08/2001 09:32 Queue Processing (AP800) Page 01
Position cursor by item and press the F11 function key.
_ Queue Processing (QUE)
_ Send Message
_ Queue Cross-Reference (QUX)
_
_
_
_
_
_
_
_
_
_
_
_
Message:
Next Transaction: OSD Status:
F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F11=Select, F12=Main Menu
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On the Order Summary by Department screen (below) enter the
PAC Order number (or at least the Department & Order Class) in the
"Starting PAC Order Number:" field and press Enter.
Purchasing and Accounts Payable (PAC) OSD/UCPOOSDI
05/08/2001 09:53 Order Summary by Department Page 1 of 2
*** Order Selection Parameters ***
Starting PAC Order Number: 3530 t _____ __
Starting Order Date......: ________
******************************************************************************
* To browse all orders: *
* - leave the Starting PAC Order Number and Starting Order Date blank. *
* *
* To limit the starting position of the display: *
* - specify parameters; for example: *
* @ enter only the Dept. Code. and/or the order class, *
* @ enter Dept. Code, order class, and partial or full sequence nbr., *
* @ enter the Starting Order Date and the Dept. Code, *
* @ enter the Starting Order Date and Starting PAC Order Number, etc. *
******************************************************************************
Messages:
Next Transaction: OSD Status:
F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F12=Main Menu
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Position the cursor on the line on the left next to the Order
you want to copy. Type "cpy" and press Enter.
Purchasing and Accounts Payable (PAC) OSD/UCPOOSDD
05/08/2001 09:25 Order Summary by Department Page 2 of 2
Txn PAC Order Nbr ASAP Subject Delivery ST Posted
Order Dt Auth Dt Vendor Name Vendor Key Gross Amount
------------------------------------------------------------------------------
___ 3530TBB035 00_ TICKETS FOR CONFERENCE 05/08/01 Y AOJL0
05/08/01 05/08/01 AMERICAN EXPRESS 096391 004 $227.52
cpy 3530TBB036 00 DIRECTORS RETREAT 05/08/01 Y AOJL0
05/08/01 05/08/01 GE CAPITAL FINANCIAL 090311 011 $597.50
___ 3530TBB037 00 PLANNING MEETING 05/08/01 Y AOJL0
05/08/01 05/08/01 GE CAPITAL FINANCIAL 090311 011 $217.75
___
________
___
________
___
________
___
________
Messages: NO MORE DATA AVAIL *
Next Transaction: OSD Status: MESSAGE
F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F7=Bkwd, F8=Fwd, F11=Select,
F12=Main Menu
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On the Copy Order Entry Panel screen under New PAC Order
complete the Vendor Control Key field with the new VCK#. In the PAC Order
Number field, complete the Department Code & Order Class fields only (the
system will assign the new sequence number). In the field "Enter Your
Selection: " type 2 and press Enter.
Purchasing and Accounts Payable (PAC) CPY/UCPOCPY
05/08/2001 09:58 Copy Order Entry Panel Page 01
*** Existing PAC Order ***
Vendor Control Key: 090311 011_
PAC Order Number..: 3530 T BB036 00
*** New PAC Order ***
Vendor Control Key: 096391 004_
PAC Order Number..: 3530 t _____ __
Enter Your Selection: 2
1. Copy the entire order and display all screens (Default)
2. Copy the entire order without displaying any screens
3. Create a change order to cancel the entire order
4. Create a change order to change FAU's only
5. Create a change order to change Sub Object only
*** Copy Parameters (Default is 'Y') ***
Copy Latest Change Order: _ (Y/N) Copy All FAU's: _ (Y/N)
Copy Order Comments.....: _ (Y/N)
Messages:
Next Transaction: CPY Status: COMPLETE
F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F5=Hold, F11=Select, F12=Main Menu
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The system will display the new VCK# and Order#.
Purchasing and Accounts Payable (PAC) CPY/UCPOCPY
05/08/2001 10:03 Copy Order Entry Panel Page 01
*** Existing PAC Order ***
Vendor Control Key: 096391 004_
PAC Order Number..: 3530 T BB039 00
*** New PAC Order ***
Vendor Control Key: 096391 004_
PAC Order Number..: 3530 T BB039 00
Enter Your Selection: 2
1. Copy the entire order and display all screens (Default)
2. Copy the entire order without displaying any screens
3. Create a change order to cancel the entire order
4. Create a change order to change FAU's only
5. Create a change order to change Sub Object only
*** Copy Parameters (Default is 'Y') ***
Copy Latest Change Order: Y (Y/N) Copy All FAU's: Y (Y/N)
Copy Order Comments.....: Y (Y/N)
Messages:
Next Transaction: CPY Status: COMPLETE
F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F5=Hold, F11=Select, F12=Main Menu
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Position the cursor in the Next Transaction field.
Change to "MLT" and press F2.
Purchasing and Accounts Payable (PAC) CPY/UCPOCPY
05/08/2001 10:03 Copy Order Entry Panel Page 01
*** Existing PAC Order ***
Vendor Control Key: 096391 004_
PAC Order Number..: 3530 T BB039 00
*** New PAC Order ***
Vendor Control Key: 096391 004_
PAC Order Number..: 3530 T BB039 00
Enter Your Selection: 2
1. Copy the entire order and display all screens (Default)
2. Copy the entire order without displaying any screens
3. Create a change order to cancel the entire order
4. Create a change order to change FAU's only
5. Create a change order to change Sub Object only
*** Copy Parameters (Default is 'Y') ***
Copy Latest Change Order: Y (Y/N) Copy All FAU's: Y (Y/N)
Copy Order Comments.....: Y (Y/N)
Messages:
Next Transaction: MLT Status: COMPLETE
F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F5=Hold, F11=Select, F12=Main Menu
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On the Multiple Line Transaction - Header Entry Panel screen
in the Action Code field type L (to list the new Order) and press Enter.
Purchasing and Accounts Payable (PAC) MLT/UCPOMLTA
05/08/2001 10:36 Multiple Line Transaction - Header Entry Panel
Action Code.......: L +
Vendor Control Key: 096391 004_ + Vendor Short Name:
PAC Order Number..: 3530 T BB039 00 + Order Status....: /
Base Agreement Nbr: ____ _ _____ Most Current Chg: /
ASAP Subject......: ______________________________
Requester Name....: __________________ Requester Phone#: ____________
Loc: _ Account/CC.: ______ __ Fund..: _____ Project..........: ______
Sub/Object........: __ ____ Source: ______ Effective Date...: ________
Do Receiving......: _ (N/Y) Promise Date.....: ________
===============================================================================
Department Contact: ________ + / Contact Tel.: ____________
Deliver To Rm/Bldg: ______________________________ Order Date...: ________
: ______________________________ Required Date: ________
Order Total.......: ______________________ Doc. To AP...: _ + (I/E)
Priced By/Date....: ________________________ / ________
Buyer Code: __
Messages:
Next Transaction: MLT Status:
F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F8=Fwd, F11=More Header Data
F12=Main Menu
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The system will display the information that was copied to
the new Order and automatically change the Action Code to "C".
At this point you can change any of the displayed information if
necessary. Make necessary changes, if any, then press Enter to continue.
Purchasing and Accounts Payable (PAC) MLT/UCPOMLTA
05/08/2001 10:46 Multiple Line Transaction - Header Entry Panel
Action Code.......: C +
Vendor Control Key: 096391 004_ + Vendor Short Name: AMEREXPRES
PAC Order Number..: 3530 T BB039 00 + Order Status....: I / IN PROG
Base Agreement Nbr: ____ _ _____ Most Current Chg: 00 / IN PROG
ASAP Subject......: DIRECTORS_RETREAT_____________
Requester Name....: JON_LAX___________ Requester Phone#: 58298_______
Loc: 4 Account/CC.: 266340 __ Fund..: 66340 Project..........: ______
Sub/Object........: 21 0000 Source: ______ Effective Date...: 05/08/01
Do Receiving......: N (N/Y) Promise Date.....: 05/08/01
===============================================================================
Department Contact: AOJL0___ + / LAX, JON Contact Tel.: 8258298_____
Deliver To Rm/Bldg: ______________________________ Order Date...: 05/08/01
: ______________________________ Required Date: 05/08/01
Order Total.......: ______________$597.50_ Doc. To AP...: I + (I/E)
Priced By/Date....: ________________________ / ________
Buyer Code: DB
Messages:
Next Transaction: MLT Status: CONTINUE
F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F8=Fwd, F11=More Header Data
F12=Main Menu
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The system will display the Multiple Line Transaction
- Line Item Entry screen. At this point you can change any of the
displayed information if necessary. Make necessary changes, if any, then
press Enter. When the information is complete, press F9 to post the Order.
Purchasing and Accounts Payable (PAC) MLT/UCPOMLTB
05/08/2001 10:55 Multiple Line Transaction - Line Item Entry
PAC Order Nbr: 3530 T BB039 00
Code Quantity / UOM Unit Price Catalog-Nbr Tax/Code /Rate
Description Extended-Amt Item# Delete
SVS + ________5.0000_ / EA + _______99.50000_ ____________________ I + _
OAKLAND/LA_______________________________ ________$497.50_ 0001 _ +
SVS + ________5.0000_ / EA + _______20.00000_ ____________________ E + _
SERVICE_CHARGE___________________________ ________$100.00_ 0002 _ +
___ + _______________ / __ + ________________ ____________________ _ + _
_________________________________________ ________________ _ +
___ + _______________ / __ + ________________ ____________________ _ + _
_________________________________________ ________________ _ +
Add Emails/Comments/Fax..: _ (N/Y)
Messages: NO MORE DATA AVAIL
Next Transaction: MLT Status: CONTINUE
F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F7=Bkwd, F8=Fwd,
F9=Post, F11=Line Detail, F12=Main Menu
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The new PAC Order is now complete. Now you must close
the old Order. On the Multiple Line Transaction - Header Entry Panel
screen (MLT) in the Action Code field type "L" (to list the old
Order), change the Vendor Control Key and the PAC Order Number to the old Order
values and press Enter.
Purchasing and Accounts Payable (PAC) MLT/UCPOMLTA
05/08/2001 11:53 Multiple Line Transaction - Header Entry Panel
Action Code.......: L +
Vendor Control Key: 090311 011_ + Vendor Short Name:
PAC Order Number..: 3530 T BB036 00 + Order Status....: /
Base Agreement Nbr: ____ _ _____ Most Current Chg: /
ASAP Subject......: ______________________________
Requester Name....: __________________ Requester Phone#: ____________
Loc: _ Account/CC.: ______ __ Fund..: _____ Project..........: ______
Sub/Object........: __ ____ Source: ______ Effective Date...: ________
Do Receiving......: _ (N/Y) Promise Date.....: ________
===============================================================================
Department Contact: ________ + / Contact Tel.: ____________
Deliver To Rm/Bldg: ______________________________ Order Date...: ________
: ______________________________ Required Date: ________
Order Total.......: ______________________ Doc. To AP...: _ + (I/E)
Priced By/Date....: ________________________ / ________
Buyer Code: __
Messages:
Next Transaction: MLT Status:
F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F8=Fwd, F11=More Header Data
F12=Main Menu
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4-© 1 Sess-1 164.67.204.200 TCPP0526 5/22
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The system will display the information from the old Order
and automatically change the Action Code to "C". Change the
Action Code to "X" and press Enter.
Purchasing and Accounts Payable (PAC) MLT/UCPOMLTA
05/08/2001 12:03 Multiple Line Transaction - Header Entry Panel
Action Code.......: X +
Vendor Control Key: 090311 011_ + Vendor Short Name: AMEREXPRES
PAC Order Number..: 3530 T BB036 00 + Order Status....: Y / POSTED
Base Agreement Nbr: ____ _ _____ Most Current Chg: 00 / POSTED
ASAP Subject......: DIRECTORS_RETREAT_____________
Requester Name....: JON_LAX___________ Requester Phone#: 58298_______
Loc: 4 Account/CC.: 266340 __ Fund..: 66340 Project..........: ______
Sub/Object........: 21 0000 Source: ______ Effective Date...: 05/08/01
Do Receiving......: N (N/Y) Promise Date.....: 05/08/01
===============================================================================
Department Contact: AOJL0___ + / LAX, JON Contact Tel.: 8258298_____
Deliver To Rm/Bldg: ______________________________ Order Date...: 05/08/01
: ______________________________ Required Date: 05/08/01
Order Total.......: ______________$597.50_ Doc. To AP...: I + (I/E)
Priced By/Date....: ________________________ / ________
Buyer Code: DB
Messages:
Next Transaction: MLT Status: CONTINUE
F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F8=Fwd, F11=More Header Data
F12=Main Menu
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4-© 1 Sess-1 164.67.204.200 TCPP0526 4/22
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The system will display the message "CHG ORDER
CREATED * POST TO CANCEL *" Press
Enter.
Purchasing and Accounts Payable (PAC) MLT/UCPOMLTA
05/08/2001 12:10 Multiple Line Transaction - Header Entry Panel
Action Code.......: C +
Vendor Control Key: 090311 011_ + Vendor Short Name: AMEREXPRES
PAC Order Number..: 3530 T BB036 01 + Order Status....: I / IN PROG
Base Agreement Nbr: ____ _ _____ Most Current Chg: 01 / IN PROG
ASAP Subject......: DIRECTORS_RETREAT_____________
Requester Name....: JON_LAX___________ Requester Phone#: 58298_______
Loc: 4 Account/CC.: 266340 __ Fund..: 66340 Project..........: ______
Sub/Object........: 21 0000 Source: ______ Effective Date...: 05/08/01
Do Receiving......: N (N/Y) Promise Date.....: 05/08/01
===============================================================================
Department Contact: AOJL0___ + / LAX, JON Contact Tel.: 8258298_____
Deliver To Rm/Bldg: ______________________________ Order Date...: 05/08/01
: ______________________________ Required Date: 05/08/01
Order Total.......: ______________$597.50_ Doc. To AP...: I + (I/E)
Priced By/Date....: ________________________ / ________
Buyer Code: DB
Messages: CHG ORDER CREATED * POST TO CANCEL *
Next Transaction: MLT Status: CONTINUE
F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F8=Fwd, F11=More Header Data
F12=Main Menu
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The system will display the Multiple Line Transaction
- Supplement Header screen. Press Enter.
Purchasing and Accounts Payable (PAC) MLT/UCPOMLTS
05/08/2001 12:11 Multiple Line Transaction - Supplement Header
PAC Order Nbr.....: 3530 T BB036 01 Check to Dept: N (N/Y)
Dept. Check C/O...: ______________________________ Mail Check To: ______ +
FOB: 00 + Ship To.: ______ + Ship Via: BST + Terms Code...: B0 +
==============================================================================
Vendor Contact....: ______________________________ Sole Source..: _ (N/Y)
Suggested Vendor..: ________________________________________
________________________________________
________________________________________
Attachments.......: __________
Previous Order#...: ____ _ _____ __ Cost Not To Exceed: ________________$.00_
===============================================================================
Income Reportable.: N (N/Y) Income Code.......: _ +
Messages:
Next Transaction: MLT Status: CONTINUE
F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F5=Hold, F10=Return, F12=Main Menu
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The system will display the Multiple Line Transaction
- Line Item Entry screen. Note that the line items have been zeroed out
and the descriptions replaced. Press F9 to post and close the Order.
Purchasing and Accounts Payable (PAC) MLT/UCPOMLTB
05/08/2001 12:13 Multiple Line Transaction - Line Item Entry
PAC Order Nbr: 3530 T BB036 01
Code Quantity / UOM Unit Price Catalog-Nbr Tax/Code /Rate
Description Extended-Amt Item# Delete
SVS + _________.0000_ / EA + _________.00000_ ____________________ I + _
DELETE_THIS_ITEM_________________________ ___________$.00_ 0001 _ +
SVS + _________.0000_ / EA + _________.00000_ ____________________ E + _
DELETE_THIS_ITEM_________________________ ___________$.00_ 0002 _ +
+ ______________ / __ + _________.00000_ ____________________ E + _
________________________________________ _________________ ____ _ +
___ + _______________ / __ + ________________ ____________________ _ + _
_________________________________________ ________________ _ +
Add Emails/Comments/Fax..: _ (N/Y)
Messages: NO MORE DATA AVAIL
Next Transaction: MLT Status: CONTINUE
F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F7=Bkwd, F8=Fwd,
F9=Post, F11=Line Detail, F12=Main Menu
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4-© 1 Sess-1 164.67.204.200 TCPP0526 8/2
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If you review the OSD screen you will see your changes.
In the sample below, the original Order which was copied and closed is shown in
red. The new Order with all of the original information, but to the new
vendor is displayed in purple.
Purchasing and Accounts Payable (PAC) OSD/UCPOOSDD
05/08/2001 12:22 Order Summary by Department Page 2 of 2
Txn PAC Order Nbr ASAP Subject Delivery ST Posted
Order Dt Auth Dt Vendor Name Vendor Key Gross Amount
------------------------------------------------------------------------------
___ 3530TBB035 00_ TICKETS FOR CONFERENCE 05/08/01 Y AOJL0
05/08/01 05/08/01 AMERICAN EXPRESS 096391 004 $227.52
___ 3530TBB036 00 DIRECTORS RETREAT 05/08/01 C AOJL0
05/08/01 05/08/01 GE CAPITAL FINANCIAL 090311 011 $.00
___ 3530TBB036 01 DIRECTORS RETREAT 05/08/01 C AOJL0
05/08/01 05/08/01 GE CAPITAL FINANCIAL 090311 011 $.00
___ 3530TBB037 00 PLANNING MEETING 05/08/01 Y AOJL0
05/08/01 05/08/01 GE CAPITAL FINANCIAL 090311 011 $217.75
___ 3530TBB039 00 DIRECTORS RETREAT 05/08/01 C AOJL0
05/08/01 05/08/01 AMERICAN EXPRESS 096391 004 $.00
___ 3530TBB039 01 DIRECTORS RETREAT 05/08/01 Y AOJL0
05/08/01 05/08/01 AMERICAN EXPRESS 096391 004 $597.50
___ 3530TBB040 00 TICKETS FOR CONFERENCE 05/08/01 Y AOJL0
05/08/01 05/08/01 5476090001242036 GE CFS 090311 012 $227.52
Messages: NO MORE DATA AVAIL *
Next Transaction: OSD Status: MESSAGE
F1=Help, F2=Next Txn, F3=Exit, F4=Prompt, F7=Bkwd, F8=Fwd, F11=Select,
F12=Main Menu
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4-© 1 Sess-1 164.67.204.200 TCPP0526 22/20
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