Travel Expense Reports Web Training Guide

Module 7 - Registering a Non-Employee User

Module Objectives

At the completion of this module, you should:

• Know how to register a Non-Employee User.

Non-Employee User

Departments may sometimes need to reimburse non-UCLA travelers for travel expenses such as Regent's Lecturers, potential employees, foreign visitors and other guests who may be traveling to UCLA at the request of a department to participate in conference or give a lecture or class.  Any EXPRESS user may register a non-employee.  If you do, you become that traveler's "Sponsor", and automatically become their Proxy.  You may designate up to two more EXPRESS users as the traveler's proxy.

To register a non-UCLA employee as an EXPRESS user:

1. Connect to the EXPRESS website http://www.express.ucla.edu.

2. The EXPRESS home page will display.  Enter your Log In ID and Password.  Note:  User names and passwords are case sensitive.  Click on LOGIN.

     

3. Select "Register a Non-Employee Traveler" from the main menu.

   

4. The following window will open.

   

5. After all the fields are completed, click on the Submit button.  The Non-employee EXPRESS user ID will be displayed.  Make a record on the traveler's EXPRESS user ID.  Click OK to access the main menu.

   

You have reached the end of Module 7. Click the left arrow to return to the previous module. Click on the right arrow to continue on with the next module. Make a selection from the Table of Contents on the left. Go to the EXPRESS website http://www.express.ucla.edu. If you wish to exit, close your browser.